The Art of the Pre-Vacation Wind-Down with Assistants 4 Hire
- micahrae
- Jul 1
- 3 min read
It’s finally time – that date circled on your calendar is just mere weeks away, and you can’t wait to finally get some well-deserved rest from all the work and effort you’ve been putting in day in and day out.
But, there’s something that just won’t stop weighing on your mind… work. The one thing that you should be taking a break from, but just can’t help but think about. Instead of leisurely beginning to pack your suitcase and plan the itinerary of your dreams, it feels like you’re racing against the clock to get every little thing done.
The good news? It doesn't have to be this way!
The key to a truly restorative vacation lies in mastering the pre-vacation wind-down. It's an art form, really—a mindful approach to preparing yourself, your work, and your home so you can genuinely unplug and savor every moment away.
Your Pre-Vacation Power Play: The Assistants 4 Hire Comprehensive To-Do List
Forget the last-minute scramble. Start early, and create a comprehensive list that tackles both your professional and personal responsibilities.
Work Tasks:
Project Deadlines: Identify any deliverables due before you leave or shortly after you return. Prioritize and get them done.
Hand-off Documents: Create clear, concise notes for colleagues taking over your tasks. Include contact information, key project details, and any potential issues they might encounter.
Email Triage: Aim for inbox zero (or as close as you can get!). Respond to urgent emails and flag others for your return.
Home Tasks:
Errands: Groceries, dry cleaning, library books—get them all done.
Pet/Plant Care: Arrange for sitters or automate feeding/watering.
Bill Payments: Schedule any upcoming bills to avoid late fees while you're away.
House Prep: More on this later, but think about leaving your home in a state that welcomes you back.
Setting Boundaries: Your Unplugging Shield
This is where many of us falter. The fear of missing out or letting someone down can keep us tethered to our devices. But a true vacation means disconnecting.
Master Your Auto-Responder: Don't just say "I'm out of the office." Be specific.
State your return date clearly.
Indicate whether you'll have limited or no access to email.
Provide an alternative contact for urgent matters (if absolutely necessary).
Example: "Thanks for your email! I'm currently out of the office and will return on [Date]. I will have limited access to email during this time. For urgent matters, please contact [Colleague's Name] at [Colleague's Email/Phone]."
Notify Clients and Teams: Proactively communicate your absence. A quick email to key clients or a team meeting heads-up can prevent last-minute emergencies and set expectations.
Silence Notifications: Once you're officially on vacation, turn off work email notifications and any other work-related app alerts on your phone. Better yet, delete the apps temporarily!
Delegate, Defer, or Delete: Lighten Your Load
You can't do everything. Before you go, decide what absolutely needs to be done, what can wait, and what can be passed on.
Delegate: Identify tasks that can be handled by a colleague. Empower them with the necessary information and trust them to execute.
Defer: Some non-urgent tasks can simply wait until you return. Don't feel guilty about pushing them back.
Delete: Are there tasks on your list that aren't truly essential? Sometimes, the best way to lighten your load is to simply remove items that don't add significant value.
Managing Your Return: The Soft Landing
The post-vacation blues are real, but you can minimize their impact by planning for your return.
Leave a Clean House: Imagine walking into a spotless home after a relaxing trip. Priceless, right? Do a quick tidy-up, empty the trash, and change your sheets before you leave.
Stock the Fridge (Lightly): Have a few essentials like milk, bread, and some easy-to-prepare meals for your first day back.
Schedule a Buffer Day: If possible, return home a day before you're due back at work. This allows you to unpack, do laundry, catch up on sleep, and ease back into your routine without the immediate pressure of work.
Block Out Your First Morning Back: Dedicate the first hour or two back at work to simply catching up on emails and prioritizing tasks, rather than diving straight into meetings.
By putting in a little time and effort with this pre-vacation wind-down, you're not just getting ready for a trip – you're setting yourself up for true relaxation and rejuvenation. So, take a deep breath, start planning, and get ready to absolutely cherish your well-deserved time away!
Contact us today to get vacation-ready the smart way!
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Written by Micahrae Osteria
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